Student's Information
Every Johnian's record, kept with care
St. John's manages and maintains its student records on Academica ERP — a secure, automated platform that carries a child's whole school life on one timeline, from the first admission enquiry to the last day of school.
Academica ERP — one platform for the whole school
Admissions, attendance, examinations, fees, transport, hostel and the library all write to the same record. Nothing is entered twice, nothing is kept in a drawer, and no department holds a version of the truth the others cannot see.
- Encrypted Records
- AWS Hosted & Archived
- UDISE+ Aligned
- Shiksha Setu Compiled
At a Glance
Record-keeping, measured
What one well-kept platform actually gives a school — and the families it serves.
15
Integrated Modules
Admissions, attendance, fees, examinations, transport, library and more — one platform, not fifteen.
1
Student Timeline
From the first admission enquiry to the last day of school, on a single unbroken thread.
24×7
Live Monitoring
Attendance, transport and hostel movement, watched around the clock.
100%
Digitally Held
Every record entered once, verified, encrypted and archived — nothing left in a register.
Admission to Farewell
One record, followed the whole way
Most schools keep a child's history in pieces — an admission file here, a fee counterfoil there, a mark register in the staff room. At St. John's it is one thread, and every part of it is dated, attributed and searchable.
Because the record is continuous, a question from a parent — about a fee paid three years ago, or a certificate issued last term — is answered from the screen, not from a search through cupboards.
01
Admission enquiry
The record opens the moment a family first enquires. The enquiry, the class sought and every follow-up are logged, so nothing depends on a note left on a desk.
02
Admission & enrolment
Documents are verified, the class and section allotted, and the admission number issued. Identity, guardian and statutory particulars are captured once, in the form the department expects.
03
The daily record
Attendance is marked automatically at the scanner, class tests and remarks are entered by the teacher, and hostel and transport movement is recorded — day after day, without paperwork.
04
Fees & receipts
Every rupee — paid online, at the counter or by QR — settles against one ledger. Parents see dues, receipts and history in the same place the office sees them.
05
Results & progress
Marks build into marksheets, and marksheets into performance trends. The system raises a flag early, while a slipping term can still be turned around.
06
Certificates & archive
Transfer, character and bonafide certificates are generated from the record itself. When a Johnian leaves, the complete history is archived securely — and remains retrievable years later.
The Platform, Module by Module
Fifteen systems that behave as one
Every module below runs on the same student record. That is what makes the whole thing dependable — the attendance scanner, the fee counter and the marksheet are never talking about different children.
Unified dashboard
One centralised management system for the office, the class teacher and the Principal. Admissions, attendance, fees, examinations and correspondence are read from a single screen instead of five registers.
One student timeline
Every event in a child's school life — enquiry, admission, promotion, achievement, remark, certificate — is threaded onto one chronological record that any authorised member of staff can follow at a glance.
Tests, marks & remarks
Class tests, unit tests and terminal examinations are entered directly against the student. Marksheets, grades and the teacher's own remarks are produced from that entry — never re-typed, never mismatched.
Performance analytics
Subject-wise and term-wise trends are charted for each child and each class, so a weak subject shows itself as a line on a graph rather than as a surprise at the end of the year.
Certificates & documents
Transfer certificates, character certificates, bonafide letters and study certificates are generated from the verified record, carrying the same particulars the school has held since admission.
Automated RFID attendance
Students are marked present by RFID scanners as they enter — an automated, tamper-resistant roll call that reaches the register and the parent's app without a teacher losing a minute of class time.
Facial biometric for staff
Teachers and staff record attendance through advanced facial biometric recognition. Duty hours, leave and substitution are worked out from that record, which keeps the timetable honest.
Early warning system
The ERP watches for the signs that precede trouble — falling attendance, a dip across assessments, repeated late marks — and raises them with the class teacher early enough to matter.
Transport & live GPS
School vehicles are integrated with GPS for live route monitoring. Boarding, halts and arrival are tracked, so the office can say where a bus is before the question is asked.
Hostel monitoring
Boarders' attendance, night roll call, leave and in-out movement at St. John's Boys' Hostel are recorded in the same system that holds their academic record.
Seamless online payment
Parents and students pay fees online through the portal and the school app on a secured payment gateway, with the receipt issued instantly and the ledger updated in the same moment.
Counter POS & dynamic QR
At the fee counter, an in-house POS and a dynamic one-time QR code close the loop for families who prefer to pay in person — the same ledger, the same receipt, no manual reconciliation.
AI-powered library automation
Cataloguing, issue and return run on an automated library module, and a virtual library lets a student browse the school's shelves, search titles and place a reservation from home.
CBT practice module
Students sit mock and practice papers on the school app through the computer-based testing module, growing familiar with the examination format long before they face it.
LMS study material
Notes, worksheets, question banks and recorded material are distributed subject-wise through the learning management system, so a child who missed a class has not missed the lesson.
Security & Custody
A student record is a trust, not a file
The particulars a family gives the school at admission stay with the school for years. How they are held matters as much as what is held.
- Records are encrypted in transit and at rest — on the platform, on the app and in the archive.
- Access is granted by role: a member of staff sees only the records their duty requires.
- Every entry and every change is logged and attributable to the account that made it.
- The platform and its archives run on Amazon Web Services infrastructure.
- Backups are taken routinely, and a student's history stays retrievable long after they leave.
- Data is analysed in aggregate to improve teaching and administration — never sold, never traded.
How the school collects, uses and retains student data is set out in full in the Privacy Policy.
Built and hosted properly
The school does not improvise its technology. Academica ERP is a purpose-built school platform, maintained by its developers and running on infrastructure the school does not have to nurse.
- Platform
- Academica ERP
- Developed & Maintained By
- Techimpace Innovations Pvt. Ltd.
- Hosting & Archival
- Amazon Web Services (AWS) infrastructure
Statutory Alignment
Compiled the way the department asks
A school record is only as good as its standing with the authorities that rely on it. Ours is maintained in the formats the state and national systems expect.
UDISE+ aligned
Student, staff and school particulars are captured against the fields the Unified District Information System for Education requires, so the annual return is compiled from live data rather than rebuilt from scratch each year.
UDISE Code
18240303508
Shiksha Setu compiled
Enrolment, attendance and academic data are kept in step with the Shiksha Setu framework, so returns and verifications sought by the department can be answered accurately and on time.
Registration No.
03R/806
Board records in order
Affiliated to SEBA and AHSEC, Guwahati, Assam. Registration forms, examination entries and result records are prepared from the same verified particulars held in the ERP — which is why names, dates of birth and parentage match across every document a student is issued.
Your Login
What a family can see for themselves
Parents and students need not telephone the office to know where things stand. The same record the school works from is open to them, on the portal and on the school app.
Attendance, marksheets, results and teachers' remarks
Fee dues, online payment and downloadable receipts
Transport route information and vehicle status
The virtual library — browse, search and reserve from home
CBT practice papers on the school app
Study material, notes and question banks through the LMS
Login credentials are issued by the school office to the parent or guardian recorded at admission. Please keep them private — they open your ward's complete record.
Why It Matters
Good records make a good school possible
A teacher who can see the whole child teaches better. A parent who can see the whole term worries less. An office that can find any paper in seconds serves both. That is the entire purpose of the care St. John's takes over its student information — and it is a standard the school intends to keep.